Take the headache out of payday, KiwiSaver, and complex legislation like the Holidays Act. I tailor my services to your needs, taking care of the heavy lifting and the meticulous data entry required within your payroll platform to keep your team paid accurately, while ensuring your systems are running at their absolute best.
End-to-End Pay Run Processing
I manage the ongoing lifecycle of your pay cycles, turning raw hours into accurate compensation.
Data Entry & Timesheet Processing: You send me your staff hours, and I will do the heavy lifting in your payroll software—accurately logging hours worked, updating employee details, and entering leave requests.
Leave Calculations: I manage your software's leave schedules, tracking annual holidays, sick leave, bereavement leave, and public holidays strictly following Holidays Act guidelines.
Accurate Deductions: We input tax code declarations (IR330 forms) and ensure the system correctly calculates PAYE, student loans, child support, the ACC Earner Levy, and KiwiSaver contributions.
Direct Credit & Payslips: I finalise the pay run in your system and generate the bank batch files for your secure approval, while your software automatically distributes itemised digital payslips directly to your staff.
Bulletproof IRD Compliance & Record Keeping
I take the stress out of compliance by operating within the strict guidelines required by New Zealand authorities.
- Payday Filing (Within 2 Days): I trigger the mandatory electronic Employment Information (EI) filing from your payroll software to the IRD within the strict 2-working-day deadline.
- Monthly IRD Reconciliations: We track your total monthly PAYE and KiwiSaver liabilities within your system, giving you the exact figures due to the IRD by the 20th of the following month.
- 7-Year Secure Archiving: We ensure your software acts as a compliant, audit-ready archive of hours worked, wages paid, and leave balances to satisfy Employment NZ requirements.
Getting the Most Out of Your Payroll Setup
If your current payroll setup feels clunky, or you feel like you aren't using your software to its full potential, I can fine-tune it for you. I can even assist you to transfer from a hard copy wage book to payroll software!
- System Health Checks: I can review your software setup to ensure the backend parameters are correctly configured for local tax rates, KiwiSaver percentages, and Holidays Act compliance.
- Workflow Automation: I will look for ways to streamline how you get hours and data to me —whether that’s setting up automated digital timesheets or linking staff scheduling apps to your main payroll platform.
- Hand Over the Admin: Once your payroll system is optimised, you simply hand the daily operation over to me. I will handle the ongoing data entry, leaving you free to run your business or organisation.
The NFP Payroll Advantage
If you run a charity, I will use your software's tracking categories to allocate staff wages across specific cost centres or grant codes. If a team member splits their week between two different community programmes, I will ensure their wages are seamlessly billed to the correct funding pool for perfect donor accountability.